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LEAP Conference


When: 05/09 – 08/09.2019
Where: Łódź, Poland
Accommodation: Łódź - Arturówek (Hotelowy Kompleks Leśny Arturówek (ul. Skrzydlata 75, Łódź)

LEAP is a conference with the aim to develop experienced members and share experience and knowledge from all around Europe and beyond. We kindly invite you to join our adventures, activities and educational workshops led by professionals from faculties, our partner companies and professional trainers.

What is T4T - Trainers 4 trainers? This year LEAP will again offer a Train for Trainers program (limited to 10 participants) and is meant for everyone who’s interested in being part of the Workshop Leader pool of CER and CoRe or for further development of their presentation and teaching skills. Workshops will be led by Senior Workshop Leaders and will take place at the same time and separated from other workshops. Friendly warning at the end - workshop leading is highly addictive!


  • 5.09

    • 14:15 - 18:00 Arrivals
    • 18:00 - 19:00 Meet & greet: OPENING CEREMONY
    • 19:00 - 24:00 Housewarming party: late 90's in Poland
  • 6.09

    • 08:00 - 09:00 Breakfast
    • 09:00 - 09:15 Start up meeting
    • 09:15 - 10:45 Part I: Cases intro
    • 10:45 - 11:00 Break
    • 11:00 - 12:30 Part II: WS "opening"
    • 12:30 - 14:00 Lunch
    • 14:00 - 14:30 MP3 project
    • 14:30 - 16:00 Part III: WS/T4T
    • 16:00 - 16:15 Break
    • 16:15 - 18:00 Part IV: Group work on case/T4T
    • 18:00 - 19:00 FOLLOW UP MEETING
    • 19:00 - 20:00 NE Preparation
    • 20:00 - 01:00 National Evening: Polish Wedding (dinner included)
  • 7.09

    • 08:00 - 09:00 Breakfast
    • 09:00 - 09:15 Start up meeting
    • 09:15 - 10:45 Part V: WS/T4T
    • 10:45 - 11:00 Break
    • 11:00 - 12:30 Part VI: work on case/T4T
    • 12:30 - 14:00 Lunch
    • 14:00 - 14:30 Picture challenge final
    • 14:30 - 16:00 Part VII: WS
    • 16:00 - 16:15 Break
    • 16:15 - 18:00 Part VIII: work on case
    • 18:00 - 19:00 FOLLOW UP MEETING
    • 19:00 - 20:00 Dinner
    • 20:00 - 01:00 International evening
  • 8.09

    • 08:00 - 09:00 Breakfast
    • 09:00 - 09:15 Start up meeting
    • 09:15 - 10:45 Part IX: Final case work
    • 10:45 - 11:00 Break
    • 11:00 - 12:30 Part X: Panel discussion
    • 12:30 - 14:00 Part XI: Presentations
    • 14:00 - 14:30 Closing + Departure for PCT
    • 14:30 - 19:00 Post Conference Tour


The hotel complex "Arturówek" is located in Łódź, 5 km from the city centre. It is located in a forest near water reservoirs, on the edge of a nature reserve, within the Łagiewnicki Forest (the largest city-forest complex within Europe - 1,200 hectare). Arturówek is one of the most popular recreation places in Łódź. There are three ponds in the area of the Bzura river.

Łódź - Arturówek (Hotelowy Kompleks Leśny Arturówek),
Address: ul. Skrzydlata 75, 91-503 Łódź,

Place of Workshops

Workshops will take place at the same place as the accommodation, thus there will be no need to change place, as this was the main purpose of organizers to provide maximum comfort for participants to enjoy the conference 😊

City Tour

Łódź is a unique city. Sometimes it is called the city of four cultures. Here you can feel the spirit of industrial history and modern art. We will take you to the places you will never forget.

More detailed information will be provided soon, until then...↓↓

♥ ♥ Fall in Love with Łódź! ♥ ♥

Post Seminar Tour


Detailed information and schedule of the Post-Seminar Tour will be announced with the confirmation of the approximate number of participants. Please mark your interest in joing the PST in the LEAP registration form. There will be a separate registration for the tour.

The PST will take place from the end of LEAP: Sunday (September 8th) till Tuesday (September 10th) at 19:00. The ending point will be either Łódź or Warsaw, it is to be decided together with participants for their convenience.

The Post-Seminar Tour will take you to the beautiful Northern Poland, which is rich both in its natural beauty and impressive historical sites.

Gdańsk, the biggest city of Northern Poland, more than 1000-years old, will be the main destination of our tour. It is called The City of Freedom: not only was it an independent Free City twice in history, but also here in Gdansk Shipyard 'Solidarity' - the biggest popular movement in the Communist Bloc - was born in 1980 and ultimately led to democratic changes in Poland and other countries.

We will also explore the Old Town of Gdańsk, once the biggest harbour of the Baltic Sea. Still impressing with its architecture, it is now centre of the city's nightlife.

Another highlight of the PST is the largest castle of Medieval Europe - Malbork. This amusing defensive complex, as long as it was used as a fortress, was never captured by hostile forces. It was also a political centre - residence, where the Grand Master of the Teutonic Order ruled his state from.

Nowadays it hosts a museum, which shows both the historical halls used by the Teutonic Knights and some interesting collections of amber and weapons.

Polish coast of the Baltic Sea is also amazing with its natural beauty. Cliffs of Orłowo, the longest wooden pier in the world in Sopot or the narrow Hel Peninsula, where you can meet seals - it is just full of breathtaking views.

Further information about places worth visiting in Poland can be found on


The registration fee includes accommodation and meals in Łódź.

The first round of registration will close on May 10th 2019. Maximum numbers of participants is 60. The number of places will be distributed based on the number of registered people from each country. The list will be sent to the National Secretary/person in charge in order to confirm the delegation.

Payment of the LEAP fee has to be made by bank transfer in maximum 7 days from the day of receiving the email with payment details. It is mandatory for all the participants to send the proof of payment by email to the organizers. Hotel bookings will be made on your behalf by IAESTE Poland based on the information given on the registration form. If you need invoice in advance – please contact us via our official email.

IMPORTANT: Transferred fees will NOT be returned if you cancel your attendance. IAESTE Poland bears no responsibility for the potential loss of personal property due to third parties.


Practical Info


Parking is free of change for all participants of the conference and is located in front of the Arturówek hotel. The organizers need to know in advance whether there is a need of organizing parking spot. So, if you plan to travel by car – please contact us via

Currency and payments

Poland’s legal tender is called Złoty (PLN).
1 złoty = 100 groszy.
Currency exchange: You can exchange money everywhere in Poland, in big cities and small towns. You can use an ATM machine or visit a bank, currency exchange office in town or at a hotel reception desk.
Exchange rate 1 EUR = 4,25 PLN

Plugs and sockets

Standard European sockets/plugs are used:

Public transport in Łódź

There are 2 means of public transport – buses and trams.
You can buy a single use ticket (20 minutes - 2,30 PLN, 40 minutes - 3,40 PLN, 24 hours - 12 PLN).
Remember that your ticket must be validated using the ticket validating machine located on the bus or tram as soon as you get on.

Taxi in Łódź

If you decide to take a taxi, you need to know the following:

  • check whether there’s a TAXI sign on the car,

  • there should be information about the price/1 km provided on the side window of the taxi,

  • in Lodz prices per 1 km differ depending on the company, average prices are approx. 2,5 PLN during the day and up to 3,5-4 PLN during the night. Remember that u have to pay a fee for ordering the taxi, which is about 4-5 PLN,

  • from the Łódź Fabryczna Railway station to the main city center should not cost more than 30 PLN.

Local taxi numbers:

  • GreenCab
  • ⊕48422336262
  • ⊕48664608608
  • ⊕48800111111
  • ⊕48426111111
  • ⊕484219191
  • ⊕48800500919

Travel Info

Lodz is located in the Central part of Poland, only 120 km from Warsaw - our capital city.

By Plane

You can easily get to Lodz by plane. There are two options:

  • direct flight to Lodz (LCJ - Lodz Wladyslaw Reymont Airport),

  • flight to Warsaw to one of the two airports - WAW (Warsaw Chopin Airport) or WMI (Warsaw Modlin Airport)
If you choose to go via Warsaw you must then take a bus or train to Łódź.

Bus Warsaw → Łódź

The best way to get to the bus station in Lodz is to take a bus called ‘’Modlin bus”. It offers connections from both airports (WMI and WAW) to Lodz Kaliska station.
Cost of a ticket: 45 PLN (approx. 10 EUR) depending on the date and route. We encourage you to buy the ticket in advance - you can buy it online (, at the tickect office or from the bus driver.

Train Warsaw → Łódź

This option is for those arriving at the Warsaw Chopin Airport or travelling to Warsaw by International buses. Our main railway station is called WARSZAWA CENTRALNA. You can get there from Chopin Airport by train or by city buses. Once you get there, you can take a direct train to Lodz (direction Lodz Fabryczna). The journey takes appox. 1 h 40 min.

Tip: Route planner for trains can be found here (you can select English at the top of the website).

Transportation will be provided for delegates traveling to and from Fabryczna station (train & buses). Please don’t forget to fill in the time of arrival in the registration form. If you plan to drop off in a different station (Łódź Widzew/Łódź Kaliska – please let us know, so we can assist you ow to get to Łódź Fabryczna Railway station in the most convenient way, where our team members will be expecting you).


Schengen C-Type Visa

The unified Schengen visa (C-type visa valid in Schengen states) entitles the holder to stay in the territory of all Schengen states.
The Schengen visa with limited territorial validity (C-type visa valid only in Poland or with validity excluded for a specified Schengen state/states) only entitles the holder to stay in the territory of the state/states for which it is valid.

Visa expiry date

The duration of stay for foreign nationals in Poland in Schengen territory (holders of unified C-type visas) is indicated in the visa (“duration of stay” expressed in numbers); a stay of this kind is only possible during the validity of the visa (“visa valid from….to….”).

Essential documents for Visa

  • Travel document:
    • valid at least three months after your planned departure from Poland/Schengen territory,
    • with at least 2 blank pages,
    • issued within the last ten years.
  • completed and signed visa application form,
  • biometric photo,
  • Visa fee,
  • health insurance of at least EUR 30000, valid in the entire Schengen territory,
  • supplementary documents, confirming:
    • the purpose of the visit,
    • possession of accommodation,
    • possession of sufficient funds to cover the cost of entry, stay and departure from the Schengen territory or Poland,
    • willingness to leave Schengen territory after expiry of the visa.
The types and number of supplementary documents may differ depending on the consular office. In this, we advise you to contact the relevant consulate to obtain full information concerning the documents needed when submitting a visa application.

Consul of Schengen state

The consul of the Schengen state which is the main destination of your visit is always the consul competent to process your visa application.

If you are not planning to visit Poland at all, you cannot submit your Schengen visa application to a Polish consular office.

If you are going to visit several Schengen states, a Polish consul will be competent to process your application only if Poland is the main destination of your entry into Schengen territory or if Poland is the state in which you intend to spend most of your time.

If you intend to stay in the territory of Poland and/or any other Schengen states (during one or more visits) for a total of up to 90 days within a half-year period calculated from the date of first entry, or if you plan to pass through Schengen territory (by train, car or plane), you need to apply for a Schengen C-type visa.

Good luck with the visa application!



130 €
The first round of registration will close on May 10th 2019. Maximum numbers of participants is 60. The number of places will be distributed based on the number of registered people from each country. The list will be sent to the National Secretary/person in charge in order to confirm the delegation.

Payment details:

Stowarzyszenie IAESTE Polska
ul. Waryńskiego 6/41
00-631 Warszawa
Bank account: PL92105010121000002359396393

We accept only bank transfers. There will be NO possibility to pay in cash. Payment has to be done maximum 7 days from the day of receiving the email with payment details.


Welcome to Lodz!

Lodz, the former textile industry empire, today is a city of modern technologies, creative enterprises and grand events. It is a metropolis where a landscape of industrial architecture mixes with silhouettes of office buildings, production halls, culture and sports buildings.

Lodz offers a number of entertainment and recreation venues. At famous Piotrkowska street many events and celebrations take place. You can find here also a plenty of pubs and clubs. Those who like green areas can spend their time in one of over 30 parks, go to Łagiewniki - the biggest urban wood in Europe. Thanks to its existence Lodz can host the concerts of the world`s biggest artists, sports games and grand fair events

In Lodz there are 3 IAESTE Local Committees (at the Lodz University of Technology, Medical University of Lodz and University of Lodz). We are proud to have the biggest Summer Reception in the Europe probably - every year we have more than 100 trainees coming to experience the adventure of the lifetime - internship in our amazing city!


IAESTE Poland is an independent, non-profit and non-political student run organisation which has been a member of the IAESTE chain since 1959. As Poland is one of the most active country in IAESTE family each year we give around 300 polish students an opportunity to participate in the exchange programme in order to gain important work experience as well as cultural awareness. A similar number of incoming foreign students is accepted to have their internships in our collaborating companies and institutions. IAESTE Poland consists of National Committee and 12 Local Committees in 9 cities. Thanks to voluntary work of over 500 active members we organize 5 national meetings per year as well as Summer Reception Weekends which are held all summer long.

Apart from Exchange Program, IAESTE Poland organizes IAESTE CaseWeek - a case study based Workshop Affair for students in major universities. This is a fantastic way for students to experience real problems from the industry and for companies to find potential future employees.

Through all its activities, IAESTE Poland aims to help technical students to get professional experience in their field of study, meet foreign students and ultimately promote tolerance and friendship among different cultures and nations.